eRA Enhancements (NIH): New Ability to Export Study Records From the Human Subjects System

Dear Colleagues,

Please see the message below from NIH regarding the new features of the Human Subjects System.  The system now has the ability to export Human Subject/Clinical Trial study records as an XML file so that it can be uploaded directly into as part of the study registration. This new feature was implemented to help reduce administrative burden by not requiring manual entering of all data.

If you have additional questions, please email the ERA team (

Erika Blossom, CRA
Senior Contract & Grant Officer

Sponsored Projects Administration
Office of Research

University of California, Irvine
141 Innovation Drive, Suite 250

Irvine, CA  92697-7600
PH:  (949) 824-2237

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From: eRA Information – Public <ERA-INFORMATION-L@LIST.NIH.GOV&gt; On Behalf Of eRA Communications Office
Sent: Tuesday, February 26, 2019 11:13 AM
Subject: eRA Enhancements: New Ability to Export Study Records From the Human Subjects System

eRA Enhancements: New Ability to Export Study Records From the Human Subjects System

Tuesday, February 26, 2019


Upgrades to be deployed to the Human Subjects System (HSS) on Wednesday, February 27, 2019 will include the ability to export Human Subjects/Clinical Trial (HSCT) study records in XML format.  The exported file can then be uploaded into as part of the study registration process.

This new feature aims to reduce administrative burden on applicants and grantees by decreasing the amount of information that must be manually keyed into for study registration.

Here are some important points to remember about exporting the XML data:

·Use of the feature is optional.

·The export XML functionality is only available for clinical trial studies.  This means only study records listed as clinical trials will have the Export XML button.

·To complete the export procedure, you will  need to provide the following information:

oAn organization name.  This is the one-word organization name assigned when you created the account in the Protocol Registration and Results System (PRS) at

oUnique Identification Protocol Number:  Any unique identifier assigned to the Protocol by the Sponsor.

Once the XML file is exported from HSS, you will log into to upload the study record. Please note the following for a successful upload:

·Each study record uploaded to must have a unique title.

·Only XML records can be uploaded to The system will not accept PDFs, word documents, text documents, or spreadsheets.

·Since the Human Subjects/Clinical Trial (HSCT) form does not contain all the information required by, you will need to edit the study record and provide the missing information to eliminate the errors.

Look for a new tutorial video demonstrating the process.  It will be available at: next week. In addition, look for detailed instructions and screenshots in the HSS online help.

Joe Schumaker

eRA Communications

Division of Communications and Outreach

NIH Office of Extramural Research

Need Help?Check out self-help resources on the Help pagebefore submitting an online ticket; or call Toll-free: 1-866-504-9552, Phone: 301-402-7469. The Service Desk hours are Mon-Fri, 7 a.m. to 8 p.m. ET.


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