Revised Guidelines for Submitting Proposals to Sponsored Projects (SPA) – Effective June 1, 2015

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Revised Guidelines for Submitting Proposals to Sponsored Projects (SPA)

Effective June 1, 2015

After an extensive review, which was informed by input from across the campus, the Office of Research has made changes to the Guidelines for Submitting Extramural Proposals to Sponsored Projects Administration for Institutional Review. The revised version of the Guidelines is available here and is applicable to all proposals with a sponsor deadline date of June 1, 2015 or later.

Summary of Significant Changes:

  • Only the proposal face page, budget and budget justification need to be submitted in final form for institutional review – all other proposal documents may be submitted in draft form.
  • The definitions of Non-standard and Standard Proposals have changed so that approximately 95% of UCI’s proposals will be Standard Proposals (i.e., 5 business day lead time).
  • The lead time for Non-standard Proposals has changed from 10 to 7 business days.
  • Late Proposal Approval Requests (LPAR) should be submitted as early as possible. In addition, LPARs should be submitted no less than 4 business days prior to a Sponsor Deadline to ensure adequate time to review and approve the LPAR.

These are not the only changes to the Guidelines, and I encourage all Principal Investigators and department/unit administrators to carefully review the revised Guidelines, as well as the companion FAQs. We developed the FAQs to help promote a better understanding of the revised Guidelines.

SPA will be holding town hall meetings to present and discuss the revised Guidelines and answer your questions.  The meetings will be held at the following dates, times and locations:

  • May 27, 2015 at 9:00am – Balboa Island A, UCI Student Center
  • May 27, 2015 at 1:00pm – Building 53 Auditorium, UCIMC
  • June 2, 2015 at 9:00am – Emerald Bay B, UCI Student Center

If you would like to arrange for SPA to make a presentation regarding the revised Guidelines to your unit’s faculty and/or staff at an upcoming meeting, or if you have any questions regarding the revised Guidelines, please contact SPA Director Nancy Lewis at or Assistant Vice Chancellor Bruce Morgan at


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