Guidance on Disclosing Foreign Relationships/Affiliations

Dear Colleagues:

As a follow up to Bruce Morgan’s presentation on Foreign Influence at the Fall QRAM, I am forwarding a message from VCR Khargonekar (below) that was sent to all UCI Academic employees. The message includes a link to our webpage for Guidance on Foreign Releationships and Affiliations. That webpage includes the lastest guidance from NIH, NSF, DOD and DOE regarding the disclosure of resources and support in proposals to those agencies. Please ensure that your faculty and researchers are aware of the webpage and the guidance provided by the federal agencies regarding their disclosure requirements.

If you should have any questions, please contact your Federal Contract and Grant Officer.

Nancy Lewis

Executive Director, Sponsored Projects

University of California, Irvine

From: Pramod Khargonekar – Vice Chancellor for Research <;
Sent: Thursday, September 12, 2019 7:13 PM
To: All UCI Academics, Supervisors, Sender Custom Email List <;
Subject: Additional Guidance on Foreign Relationships/Affiliations

message from Pramod Khargonekar

Additional Guidance on Foreign Relationships/Affiliations

UCI remains deeply and unequivocally committed to supporting foreign collaboration as an important and necessary element of our research eco-system. We recognize that knowledge creation is a global endeavor and our works benefits from free and open exchange of ideas with colleagues worldwide.

Since my November 5, 2018 message, “Disclosing Resources and Support in Federal Funding Applications”, the federal government has continued to closely examine researchers’ foreign relationships.  In addition, the media is highlighting stories about faculty who have lost their jobs and/or are facing criminal charges because they failed to disclose their ties to foreign universities, entities or governments in their federal grant applications and/or to their primary employers (U.S. universities) under applicable conflict of commitment and conflict of interest policies.

Specifically, is vital that all UCI researchers fully disclose and comply with the federal funding application rules – especially, Other Support and Current & Pending Support disclosures.  Recently, the federal government published information (from multiple agencies) to clarify its expectations, including NIH Notice NOT-OD-19-114, a NIH-published frequently asked questions on Other Support and Foreign Components , a NIH Open Mike blog post, and the NSF clarification in their draft Proposal & Award Policies & Procedures Guide (see Current and Pending Support on page II-23).  These clarifications can be found on the Office of Research Guidance on Foreign Relationships/Affiliations.

To help promote understanding regarding these disclosure requirements, please contact the Federal Contract and Grant Officer assigned to their unit for assistance and advice.  As this issue continues to develop, our office will provide updates, resources, and guidance to support our researchers.


Pramod Khargonekar, Ph.D.
Vice Chancellor for Research
Distinguished Professor of Electrical Engineering & Computer Science


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