Contracts and Grants Training in October and November

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Contracts & Grants Fund Accounting Series

Contracts and Grants Accountingoffers several classes that focus on fund accounting processes for sponsored projects. These classes are geared toward individuals that are relatively new to managing contract or grant award funds in a University setting.

The initial prerequisite class, Award Management Basics, is completed online as an eLearning course. After completing the prerequisite, it is recommended that subsequent courses be completed in the order listed below. Enroll in all of these courses via the UC Learning Center (UCLC). Search for “CGS.”

COURSE #1 Introduction to Fund Management

Monday, October 14, 10am – 12pm

Location: 120 Theory, Center for Educational Partnerships, Suite 150, Dr. Juan Francisco Lara Conference Room

The first course in the Contracts and Grants Fund Accounting Series presents policies, practices and requirements related to fund management. Topics include: understanding the purpose of fund accounting, award terms and conditions, and important Federal and University policies.

COURSE #2 Direct vs F&A

Wednesday, October 23, 10am – 12pm

Location: 120 Theory, Center for Educational Partnerships, Suite 150, Dr. Juan Francisco Lara Conference Room

This course is designed to help contract and grant fund managers understand and identify the difference between direct and facilities and administrative (F&A/indirect) costs. Topics include: the difference between direct and F&A costs, criteria for assigning costs and applicable credits, special circumstances and sponsor approval, and unallowable costs.

COURSE #3  General Error Correction (GEC)/Cost Transfers

This course is available only as an eCourse.

The course focuses on policies that govern the GEC/cost transfer, ways to avoid GECs, and provides helpful information on how to document and justify them. Completion of this course is mandatory for individuals who will perform payroll and/or non-payroll cost transfers.

Note: Individuals who complete the eCourse to satisfy the mandatory training requirement must achieve a 100% score on the eCourse assessment.

COURSE #4  Payroll Certification and Cost Sharing  

Thursday, October 24, 10am – 12pm

Location: 120 Theory, Center for Educational Partnerships, Suite 150, Dr. Juan Francisco Lara Conference Room

This course in the Contracts and Grants Fund Accounting Series combines two topics previously taught in two individual training sessions. The first part of the course focuses on the UCI’s Payroll Certification System (PCS), and includes the following topics: proper PCS review and certification, PCS schedules, and salary limitations (NIH and NSF). The second part of the course is about cost sharing, and the topics to be presented include: examples of cost sharing, tracking and reporting of cost sharing requirements for contracts and grants, and how to use the system to cost share payroll and non-payroll expenses.  

COURSE #5  Ledger Reading and Award Closeout

Monday, November 4, 10am – 12pm

Location: 120 Theory, Center for Educational Partnerships, Suite 150, Dr. Juan Francisco Lara Conference Room

This course is designed to help research administrators interpret award terms and conditions; and learn how to read and understand the award ledger (KFS Decision Support), budget allocations, financial reports, and award payment schedules. The second part of the course focuses on the proper financial closeout of an award, including closeout timeline and important deadlines, subcontractor monitoring, cost sharing commitments, outstanding expenditures, and document retention periods.

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