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Dear Colleagues,
We are excited for our ZOT IRB and ZOT hSCRO launch in just a little over a week, on Monday, September 15!
Important Timeline:
Please be advised that to accommodate our IRB data migration, the cutoff to process transactions in KRP is the end of day tomorrow Thursday, September 4. We will prepare for and begin our IRB data migration process on Friday, September 5 and it will continue through next week.
What does this mean?
Any IRB protocols that are not approved in KRP by the end of Thursday, September 4, will need to be re-entered in ZOT IRB on Monday, September 15 to continue the IRB review process.
Based on the above, we can no longer accept IRB submissions in KRP – as they will not be IRB approved by Thursday September 4, 2025. Instead, begin completing the corresponding documents needed for ZOT IRB. Complete the requisite Protocol Narrative and any Worksheets, Consent Forms, etc. Refer to the HRP Toolkit for additional information on which documents to complete.
How can you prepare?
Prior to Monday, September 15, print a PDF of your KRP application and download all of your necessary documents. To print a PDF of your KRP application, simply click on “Print” from the actions listed on the right toolbar.
Use your PDF for reference to complete the requisite Protocol Narrative and any Worksheets. Refer to the HRP Toolkit for additional information on which documents to complete.
Are there any exceptions?
Yes! Full Committee transactions scheduled for review September 2025 that are approved or conditionally approved will be processed out in KRP. Tabled or Deferred studies will need to be re-entered into ZOT IRB to continue the IRB review process. Final versions of these IRB approved protocols will be entered into ZOT IRB with a PDF of the KRP attached. ERA is looking into resources to support this process, on behalf of our PIs.
*Visit our ZOT IRB and ZOT hSCRO webpage for more information and review the Data Migration FAQ.
**We hope to see you at one (or multiple!) of our upcoming ZOT IRB and ZOT hSCRO Zoom Office Hours.
For any questions related to this update, please reach out to me directly.
Barbara
Barbara Inderwiesche, CRA
Director, Electronic Research Administration
UCI Office of Research
160 Aldrich Hall
Irvine, CA 92697-7600
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