KC Downtime TONIGHT; 04/27

Dear KC Users,

KC will be unavailable tonight, 04/27, from 8:00PM-8:30PM for routine maintenance and deployment of select customizations and enhancements.

Features of interest in tonight’s deployment include:

Proposal Development

·Changed Proposal Type value Supplement (non grants.gov) to Supplement

·A new question is added on the Questions tab, Compliance Questionnaire, if YES is marked to “Is this a Clinical Trial?”

oText of question: “Was this study identified using Pharmaseek Financial Services business development service?”

·From the Development Proposal Lookup in Zot!Portal, replaced filter for Assigned Officer with Reviewing Officer

·Added After the Fact (ATF) flag in Institutional Review Panel (for SPA use only)

oDefinition of ATF: A proposal which was submitted directly to a sponsor by department administrator or the PI (other than an authorized official) prior to or without routing to SPA via KC for review AND approval.

·Added dropdown to Institutional Review Panel (SPA use only) for Preliminary Reviewer

oThis will be the person conducting the proposals’ preliminary review

·Updated Preliminary and Institutional Review Queue Lookup Columns

oRenamed Sponsor Deadline column to Sponsor / Target Deadline Date

oRenamed Final SOW? to “Ready to Submit”

oAdded a column to indicate ATF (After the Fact)

oAdded a column for Preliminary Reviewer

·Created new lookup / list “Proposals to be Finalized”

oOnce the proposal is submitted to the sponsor, the officer will move it out of the Institutional Review queue and into this new list.

oThis will aid in keeping the Institutional Review Queue a true list of proposals that are in SPA’s queue for review.

·Revised text of validation warning for use of Misc sponsor code 009850

oA proposal can still be submitted into workflow with the code 009850. The warning is to remind the Initiator to request a sponsor code from Zot!Portal

oText of warning: “The Miscellaneous Sponsor Code 009850 has been used. A valid UCOP Sponsor Code is required prior to proposal data finalization by SPA. To request a new Sponsor Code, return to the Kuali Coeus Proposals section on Zot!Portal and click on “New Sponsor Code Request.”

·Updated Principal Officer Assignments

oErika Blossom, Supervising Principal Contract & Grant Officer, has been assigned her complement of departments.

oSee the Sponsored Projects Departmental Assignment webpage.

Cayuse 424 and KC Data Synchronization

·KC will only send permissions at Initial Submit to Workflow

oApprovers, Admin Contacts and Questionnaire FYI recipients

·KC and Cayuse 424 will unpair upon confirmation of cancel/terminate/disapprove of KC proposal development document.

If you have any questions regarding this downtime, please let me know!

Remember to save your work often!


Barbara Inderwiesche, CRA

Assistant Director

Electronic Research Administration

UCI Office of Research

5171 California Avenue, Suite 150

Irvine, CA 92697-7600

Ph: 949.824.4789 Fax: 949.824.2094

cid:<a href=ED4554CB-4A52-4AD8-996F-2AEAF872AF9E@rgs.uci.edu”>

To learn more about KC and to stay connected with the latest developments, please sign up for the KC-project listserv by sending a blank email to:

Sign up for the SPA listserv by sending a blank email to:or-spa-join@department-lists.uci.edu“>or-spa-join@department-lists.uci.edu.

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