Orientation-Processing Subawards in the KFS Purchasing and Accounts Payable module

Dear Colleagues:

With the launch of Kuali Financial System (KFS) on July 1, 2014, purchase orders for existing and new subawards will transition from the Payquest system to the Purchasing and Accounts Payable (PURAP) module in KFS. As a result, Principal Investigators and Department Analysts will be required to request new subawards or amendments to existing subawards by initiating and submitting a Requisition in the PURAP module. Sponsored Projects will approve the Purchase Order that encumbers the funds for the new subaward or subaward amendment.

In preparation for the transition, we invite you to attend one of three (3) orientations sessions where Sponsored Projects staff will introduce the new process.

All sessions will be the same:

· Tuesday, June 3, Student Center, Newport Beach A (across the hall from Balboa Island A) 11AM-12PM

· Wednesday, June 4, UCI Medical Center Bldg. 56, Room 114-115, 11AM-12PM

· Thursday, June 5 Student Center, Newport Beach A (across the hall from Balboa Island A) 11AM-12PM

Sponsored Projects will provide hands on training for the subaward requisition functionality in the PURAP module. Information regarding the hands on training sessions will be provided at the orientation sessions.

We look forward to seeing you at one of the above orientation sessions.

Sincerely,

SPA Subawards Team and Kuali Coeus Team

Nancy Lewis

Director, Sponsored Projects