NIH Guide Notice: NIH Application Instruction Data Management and Sharing Costs

Dear Colleagues: 

Below is a summary of recent NIH Guide Notices. Please review the notices and forward them to faculty, researchers and staff, as appropriate. Questions regarding the notices should be directed to your Contract and Grant Officer.


This notice updates the NIH application instructions for submitting requests for Data Management and Sharing costs in a single line item. As outlined in the Final NIH Policy on Data Management and Sharing (DMS), costs associated with data management and data sharing may be allowable under the budget for the proposed project.  Currently, the NIH How to Apply – Application Guide states that costs to support activities described in the DMS plan, including personnel costs, must be noted on the R&R Budget Form as a single line item titled “Data Management and Sharing Costs.” Effective for applications submitted for due dates on or after October 5, 2023, NIH will no longer require the use of the single DMS cost line item. NIH recognizes that DMS costs may be requested in many cost categories. Therefore, in line with our standard budget instructions, DMS costs must be requested in the appropriate cost category, e.g., personnel, equipment, supplies, and other expenses, following the instructions for the R&R Budget Form or PHS 398 Modular Budget Form, as applicable.  Please review the full guide notice for additional information regarding this change.

Nancy Lewis
Senior Director, Sponsored Projects Administration
Office of Research
University of California, Irvine
160 Aldrich Hall
Irvine, CA 92697-7600
Ph-(949) 824-2897

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