Dear Colleagues:
Please see the announcement below from NIH regarding enhancements in xTRACT for the ability to search and report multiple publications in the research training data tables.
Nancy
Nancy Lewis
Executive Director, Sponsored Projects Administration
Office of Research
University of California, Irvine

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From: eRA Information – Public <ERA-INFORMATION-L@LIST.NIH.GOV&gt; on behalf of eRA Communications Office <eRACommunications@MAIL.NIH.GOV&gt;
Sent: Thursday, December 10, 2020 5:58 AM
To: ERA-INFORMATION-L@LIST.NIH.GOV <ERA-INFORMATION-L@LIST.NIH.GOV&gt;
Subject: eRA Enhancement: Ability to Search and Report Multiple Publications in xTRACT for Research Training Data Tables

eRA Enhancement: Ability to Search and Report Multiple Publications in xTRACT for Research Training Data Tables

Thursday, December 10, 2020

When adding publications for a Research Training Dataset (RTD) for Participating Trainees in the xTRACT module, users will be able to search and add multiple publications at once, instead of one by one. Users will also be able to select multiple publications to report from the search results. This new functionality, designed to reduce the burden on awardees, will be released tomorrow, December 11.

Users will need to add participating faculty to the RTD in the Participating Faculty section before adding the publications for a selected trainee for a new or renewal RTD. See Figure 1.

Note displayed on the Publications section when no faculty members have been added to the RTD.

Figure 1: Note displayed on the Publications section when no faculty members have been added to the RTD.

The system will display the participating faculty that are added to confirm the list is accurate and complete.  See Figure 2.

List of participating faculty for the RTD in the Publications section.

Figure 2: List of participating faculty for the RTD in the Publications section.

The Add Publication screen allows users to search by PMID/PMCID numbers, author name, or publication title.  PMID is a PubMed Unique Identifier number and PMCID is the unique reference number that is assigned to every article that is accepted into PubMed Central (PMC). The PMID/PMCID search field now supports the ability to add multiple publications to the search, by using multiple PMID/PMCID numbers separated by a comma. See Figure 3.

image012.png

Figure 3: PMID/PMCID search field with multiple entries, separated by a comma.

Regardless of how the search is configured (multiple PMID/PMCID numbers, author name, and/or publication title), the search results will be displayed in a new table, where all the relevant publications can be selected using the Include in RTD checkbox.  The user must then select the publication’s associated faculty member and trainee author from the corresponding dropdown menus. See Figure 4.

The new search results table on the Publications Search Results screen, where publications can be selected and associated with faculty and authors.

Figure 4: The new search results table on the Publications Search Results screen, where publications can be selected and associated with faculty and authors.

The new search results table will permit users to add multiple publications and more quickly and accurately associate them with their relevant faculty and trainee author(s) in the RTD.

electronic Research Administration (eRA)

NIH Office of Extramural Research

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