Limited IRB Submissions, Data Migration and August Zoom Office Hours

ZOT IRB Updates: 

Limited IRB Submissions, Important Data Migration Information and Upcoming August Zoom Office Hours

August 7, 2025 

ZOT IRB will launch on September 15, 2025.

Limited IRB Submissions:

Limited protocol submissions have begun and will run through September 14, 2025. This will allow additional time for Human Research Protections (HRP) to clear their review queue, train on the new system and, importantly, the data migration process. For more information on what transactions may be allowed, and how to obtain the passcode needed for submission, please visit our Huron webpage.

Important Data Migration Information:

In order to transition to ZOT IRB, the HRP must migrate current data in Kuali Research Protocols (KRP). Review the following about what data will migrate.  Additional clarity has been added based on questions received from our research colleagues and further assessment of our data migration process.

Here is what will migrate:

• All IRB approved protocols
• A PDF of the KRP form from the latest IRB approved transaction
• All documents listed in the “Attachments” section of the latest IRB approved transaction 
• All supporting documents listed in the “Admin Notes & Files” section 

Updated! Here is what will not migrate:

• Unsubmitted draft transactions (e.g., “in progress” modifications, continuing renewals)
• Submitted, unapproved transactions (e.g., “revisions in progress” modifications, continuing renewals)
• Closed protocols
• Non-human Subject Research (NHSR) self-determinations
• Exempt self-determinations
• All reportable events 
• Previously approved amendments and continuing renewals that are not the latest IRB transaction 

Remember: PIs maintain their own research records. Study Teams are encouraged to save a PDF copy of all protocols, regardless of status. To save the protocol, click on the ‘Print’ option from the main study page (see right column of page). From there, on your Menu Bar, you can select ‘File’, then ‘Print’, then ‘Save as PDF.’

Zoom Office Hours:

Beginning August, be on the lookout for our drop-in ZOOM Office Hours sessions.  Join us as we demonstrate ZOT IRB, and answer any questions. Dates will be provided via IRB Listserv and our Huron webpage, shortly. 

Stay informed! Sign up for our HRP / IRB Listserv:

To subscribe to HRP News & Announcements, send a blank email to: or-irb-hrp+subscribe@uci.edu