Human Subjects System Launches June 9; Submit Any Enrollment Updates in IMS by June 8

Dear Colleagues,

Please see the email below from NIH regarding the Human Subjects System that will be replacing the Inclusion Management System (IMS).

If you have any questions, please contact the ERA Team as


eRA Information: Human Subjects System Launches June 9; Submit Any Enrollment Updates in IMS by June 8

This message is to remind you that on Saturday, June 9, 2018, eRA is launching the Human Subjects System (HSS).  This system will replace the Inclusion Management System (IMS), which is being retired on the same day. HSS is a shared system that will enable grant applicants and recipients to electronically report and update their data on human subjects and clinical trials to NIH; and NIH agency staff to monitor and manage the data.

eRA plans to migrate enrollment records currently in IMS to HSS before the launch. However, incomplete records will not be migrated. It is important to submit any updates to enrollment records to IMS by June 8, 2018 so that you will not have to re-enter any data. All updates must be submitted to NIH by the signing official no later than June 8, 2018 in order to migrate from IMS to HSS.

Note that if an RPPR is in progress on or before June 8, inclusion data cannot be submitted separately in IMS on or before June 8.

·In this situation, the entire RPPR must be submitted on or before June 8, or

·If the RPPR is submitted on or after June 9, any study data entered on or before June 8 in IMS must be reentered in HSS

If inclusion data has not been completed in IMS on or before June 8:

·PI will need to reenter the inclusion data in HSS on or after June 9.

For more information on this transition, please see Guide Notice NOT-OD-18-179.  You can also reference our HSS Overview and HSS Training pages (for a crosswalk, an infographic and more) and the May Items of Interest article.

A growing number of HSS tutorial videos can be found in the Human Subjects section of the eRA Videos Tutorials page.



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