eRA Information: FORMS-G Changes to be Reflected in Human Subjects Clinical Trials Form on February 10 – Action Required by Users

Dear Colleagues,
Please see below important NIH Forms-G changes that impact the Human Subjects Clinical Trials form effective tomorrow. Please note that action is required if you have Study Records that are in a Work in Progress state.
If you should have any questions, please contact our ERA Team or your Contract and Grant Officer.
Best,

Nancy

Nancy Lewis
Executive Director, Sponsored Projects Administration
Office of Research
University of California, Irvine
160 Aldrich Hall
Irvine, CA 92697-7600
Ph-(949) 824-2897


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Sent: Wednesday, February 9, 2022 7:25 AM
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Subject: eRA Information: FORMS-G Changes to be Reflected in Human Subjects Clinical Trials Form on February 10 – Action Required by Users

eRA Information: FORMS-G Changes to be Reflected in Human Subjects Clinical Trials Form on February 10 – Action Required by Users

Wednesday, February 9, 2022

Following a release on Thursday, February 10, the Human Subjects System (HSS) will transition to using the FORMS-G version of the post-submission Human Subjects Clinical Trial (HSCT) form. HSCT forms will have new expiration dates and a new OMB number on the Inclusion Enrollment Report, as well as the following changes:

  • New country codes, detailed here, incorporated in country drop-down lists on the Inclusion Enrollment Report form; see Figure 2. 
  • The label for question 3.2 will change from If yes, describe single IRB plan to Single IRB plan attachment.(Note, this field is currently required for AHRQ applicants only).
  • .csv files listing large numbers of enrollees (over 100,000) can now be uploaded on the Inclusion Enrollment Report using the Upload Participant Level Data Attachment button.

IMPORTANT: Re-Save Study Records That Are in Work in Progress Applications

After the release date, but prior to application submission, users should re-save Study Records in Work in Progress applications (without necessarily making any changes). This is to update the underlying data to match the new FORMS-G version. This is because as we transition to the new FORMS-G version of the HSCT, any Work in Progress record will be migrated behind the scenes so users will need to save again before submitting the form.

To re-save Study Records for an application,

  1. Go to Edit mode for a Work in Progress HSCT form.
  2. Click the Edit button in the Study Record(s) table to open the Study Record.

Edit button for opening and editing Study Record.

Figure 1: Edit button for opening and editing Study Record.

  1. Click one of the “Save…” buttons at the bottom of the screen.

You need make no change, but the study will save in the newer format. If an error is encountered, you might need to open an Inclusion Enrollment Report (listed under question 2.9) and re-select a country from the Enrollment Country(ies) drop-down list; see Figure 2.

New Country Codes

New country codes appear in the Enrollment Country(ies) field on the Inclusion Enrollment Report.

Enrollment Country(ies) drop-down list, showing new country codes.

Figure 2: Enrollment Country(ies) drop-down list, showing new country codes.

For general information on FORMS-G changes, see High-level Grant Application Form Change Summary: FORMS-G.

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