eRA Enhancements: Electronic Submission of Administrative Supplements
Pilot Begins Feb. 1; January 19 Downtime for eRA Commons

Tuesday, January 17, 2012

eRA will deploy software updates to enhance various sections of Commons
as part of its January system-wide release this week. The updated
functionality will be available to users Friday, January 20.

eRA Commons will be unavailable beginning at 9 p.m. ET Thursday, January
19 until about 7 a.m. ET Friday, January 20 to deploy this release.

The highlight of this release is:

Submitting and Tracking Administrative Supplement Requests
Electronically

As you may be aware, NIH is piloting two programs for the electronic
submission of administrative supplement (non-competing Type 3) requests,
one through a “streamlined system” in the eRA Commons and one through
Grants.gov for the benefit of researchers at system-to-system
institutions. The open pilot programs will begin on February 1, 2012
(See NIH Guide Notice NOT-OD-12-024
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-024.html ).

eRA will be implementing changes to provide grantees the ability to
create, edit, and submit an electronic version of the administrative
supplement request using the eRA Commons. Whether submitted through the
eRA Commons or through the Grants.gov portal, users will be able to
track the administrative supplement requests in eRA Commons.

These new options are open to all grant types (with the exception of
complex grants) and we encourage anyone already planning to submit a
supplement to try it. It is fast and easy. Submitting through eRA
Commons streamlines the process since you will find much of the
application pre-populated with information from the parent grant data
while you are guided step by step through the rest of the application.
Submitting through Grants.gov allows users to leverage the same process
used for competing grant application submissions – an especially nice
feature for system-to-system users.

Not yet ready to try it? Not to worry. The traditional “paper” process
is still available if you wish.

The electronic submission of administrative supplement (non-competing
Type 3) requests is the next step in moving to a fully electronic
submission process.

Joe Schumaker

eRA Communications

Division of Communications and Outreach

NIH Office of Extramural Research

Questions? Please contact the eRA Help Desk at http://era.nih.gov/help
(Preferred method of contact); Toll-free: 1-866-504-9552; Phone:
301-402-7469; TTY: 301-451-5939; helpdesk@od.nih.gov.

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