RESEARCH CONTINUITY: Research Ramp-up
Framework for UCI Phased Research Activities
Revised - May 29, 2020
The State of California has articulated four stages for lifting restrictions associated with the COVID-19 pandemic and issued its Resilience Roadmap, an essential guidance document underpinning the framework for UCI’s gradual and phased expansion of research activities. UCI’s framework is also based on the following resources:
- CDC Guidance for Colleges and Universities
- California Department for Public Health Guidance for Colleges and Universities
- California State Roadmap
- California State Industry Guides and Checklists
- OC Health Agency guidance
- A broad and extensive consultative process with colleagues at UCI, from across the University of California, AAU, and APLU.
The below framework and supplemental information (on the left menu) are intended to inform faculty members and independent researchers, department chairs, deans, research unit/center directors, and research leadership in planning and decision-making as UCI advances through its research phases.
The increase in research activities will occur gradually, over an extended period of time, and in a carefully measured fashion consisting of four phases:
- Phase 1 – Critical (Essential) Research Activities
- Phase 2 – Research Activities That May Pose Lower Risk for Virus Transmission
- Phase 3 – Research Activities That May Pose Higher Risk for Virus Transmission
- Phase 4 – Research Activities After End of Stay-at-Home Order
The Vice Chancellor for Research will inform the research community when UCI will move from one phase to the next (based on guidance from the State of California and Orange County and other relevant public health authorities).
Principle 1: In carrying out all aspects of research, UCI will follow all applicable federal, state, and county public health directives and University of California guidance, especially physical (social) distancing requirements. The health and safety of UCI employees and students remains our top priority. Therefore, plans should include adaptations and safety precautions consistent with public health guidance. In addition, all personnel are expected to follow all UCI health and safety guidelines, including all special or temporary COVID-19 requirements outlined in specific plans.
Principle 2: Research activities beyond Phase 1 will increase gradually, but may swiftly return to a previous phase, consistent with public health guidance. The resurgence of COVID-19 is a real possibility. As a community, we must remain vigilant and responsive to changing circumstances at the local, regional, state, national and global levels.
Principle 3: Faculty members and independent researchers (“Plan Owners”) will create written plans for their research program to increase on-site activities. Deans and SRP/ORU directors (“Authorized Officials”) will review and approve the plans (see “Decision-Making Authority” below).
Principle 4: No researcher (especially students) and no research staff should be compelled to work on campus. No disciplinary or retaliatory action shall be taken against personnel who choose to remain away from campus while the Stay at Home Order remains in effect, while public health authorities still require physical distancing, or while personal or household factors continue to put them at higher-risk for contracting or suffering from COVID-19. Faculty, staff, and students who have concerns about these considerations should consult with the appropriate HR business partner or AP personnel.
UCI’s research enterprise encompasses a broad and varied group of disciples. When developing plans for transitioning research activities from one phase to the next, faculty members and independent researchers should review and contemplate the General Points of Consideration.
Plan Owners and their teams may not conduct research unless and until the appropriate Authorized Official(s) approves their plan. Authorized Officials must review and approve each plan. Authorized Officials have independent responsibility for developing review and approval processes and procedures. Authorized Officials should consult with Facilities Management, Environmental Health &Safety (EH&S), and other campus units to ensure that plans they approve can be appropriately supported in terms of adaptations and safety precautions. Authorized Officials may delegate their responsibilities to other officials within their organizations; however, they cannot delegate their accountability.
Early Career Researchers: Some researchers, especially early career researchers (including graduate students and postdoctoral fellows, collectively “ECRs”), may be experiencing disproportionate impacts resulting from shutting down non-critical research in UCI Research Facilities and/or conducting such research from their residence. Priority should be given to getting ECRs back on track as soon as possible by including flexible accommodations such that it facilitates meeting academic deadlines, and grants fair and transparent access to UCI Research Facilities.
Non-Discrimination: In addition, decisions about which personnel will return to the campus, when and for what research operations must be made in accordance with UCI’s non-discrimination policy.
Accommodations: Personnel may need reasonable accommodations, which can be facilitated by UCI Disability Management Services. Authorized Officials, faculty members and independent researchers should carefully consider the needs of employees and/or students with current disability accommodations or those who will require new accommodations, whether for disability or other reasons.
This framework, including the supplemental information and guidance (see left menu) is effective immediately. It applies to research activities carried out at the Irvine and Orange campuses of UCI and at all facilities owned, leased, rented or otherwise controlled by UCI (“UCI Research Facilities”). It also applies to research conducted at non-UCI sites if the legal entity or governing body controlling the site has not issued its own guidelines. UCI personnel conducting research at non-UCI sites should first follow the site’s guidance, provided that doing so does not cause them to violate a UCI policy.
Faculty members, independent researchers, and Authorized Officials should communicate clearly and frequently with all personnel engaging in research activities so that personnel understand this guidance and understand the specific plan they are expected to follow. Faculty members and independent researchers should be prepared to present their plans for approval and, once approved, for discussion with their personnel, when appropriate.
EH&S will conduct spot checks to monitor our compliance with this guidance. In addition, Authorized Officials should consider appointing local leaders (e.g., department chairs, center directors) to encourage and facilitate compliance, and/or to act as a point of contact to which personnel may direct concerns. Personnel also may submit their concerns through already-existing channels on campus (e.g., the whistle-blower program). Authorized Officials may also consider other mechanisms to enable employees to report concerns.