Contracts and Grants Accountingoffers several classes that focus on fund accounting processes for sponsored projects. These classes are geared toward individuals that are relatively new to managing contract or grant award funds in a University setting, but may also be helpful to all those that would like to refresh their knowledge of the current Federal regulations and research administration processes at UCI.
Enroll in all of these courses via the UC Learning Center (UCLC). Search for “CGS.”
COURSE #1 (CGS 1) Introduction to Fund Management
Tuesday, April 20, 10 am – 12 pm
Location: Zoom link will be emailed to registered attendees
The first course in the Contracts and Grants Fund Accounting Series presents policies, practices and requirements related to fund management. Topics include: understanding the purpose of fund accounting, award terms and conditions, and important Federal and University policies.
COURSE #2 (CGS 2) Direct vs. F&A
Thursday, April 22, 10am – 12pm
Location: Zoom link will be emailed to registered attendees
This course is designed to help contract and grant fund managers understand and identify the difference between direct and facilities and administrative (F&A/indirect) costs. Topics include: the difference between direct and F&A costs, criteria for assigning costs and applicable credits, special circumstances and sponsor approval, and unallowable costs.
COURSE #4 (CGS 4) Cost Sharing and Payroll Certification
Tuesday, April 27, 10am – 12pm
Location: Zoom link will be emailed to registered attendees
This course in the Contracts and Grants Fund Accounting Series combines two topics previously taught in two individual training sessions. The first part of the course is about cost sharing, and the topics to be presented include: examples of cost sharing, tracking and reporting of cost sharing requirements for contracts and grants, and how to use the new cost sharing system to cost share payroll, non-payroll expenses, and third party cost share. The second part of the course focuses on the UCI’s Payroll Certification System (PCS), and includes the following topics: proper PCS review and certification, PCS schedules, and salary limitations (NIH and NSF).
COURSE #5 (CGS 6) Ledger Reading and Award Closeout
Thursday, April 29, 10am – 12pm
Location:Zoom link will be emailed to registered attendees
This course is designed to help research administrators interpret award terms and conditions; and learn how to read and understand the award ledger (KFS Decision Support), budget allocations, financial reports, and award payment schedules. The second part of the course focuses on the proper financial closeout of an award, including closeout timeline and important deadlines, subcontractor monitoring, cost sharing commitments, outstanding expenditures, and document retention periods.
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