Department Administrators,
Consistent with our ongoing efforts to streamline, we are pleased to announce a more efficient Subawards Purchase Order (PO)/Purchase Order Amends (POA) KFS approval process.
Effective immediately:
All Purchase Orders & Purchase Order Amends created for Sub Awards will automatically finalize in the system, without routing to SPA for approval.
- After the Fiscal Officer approves the REQS, the PO will automatically create and finalize/be open for payment.
- After the Fiscal Officer approves the PO Amend, the POA will also automatically finalize; It will no longer route for SPA’s approval/review/correction.
In light of this process change, it is incumbent that going forward you submit the REQ or PO Amends only after you receive the e-synopsis for the subaward action. This will prevent any invoices from being paid before the subaward has been fully executed and the amount encumbered.
Please redistribute this information to relevant staff in your unit.
Questions may be directed to Grace J. Park, Subaward Manager at parkgj@uci.edu.
Thank you!
_________________________________________
Grace J. Park, J.D.
Subcontract Manager
Office of Research
141 Innovation, Suite 250
Irvine, CA 92697-7600
949-824-7218
Zot Code: 7600
Normal Working Hours: 7:00 a.m. to 5:00 p.m.
2nd/4th Monday: 7:00 a.m. to 4:00 p.m.
1st /3rd Monday: Out of the Office