Change KFS Subawards PO/POA Approval Process

Department Administrators,

Consistent with our ongoing efforts to streamline, we are pleased to announce a more efficient Subawards Purchase Order (PO)/Purchase Order Amends (POA) KFS approval process. 

Effective immediately:

All Purchase Orders & Purchase Order Amends created for Sub Awards will automatically finalize in the system, without routing to SPA for approval.

  • After the Fiscal Officer approves the REQS, the PO will automatically create and finalize/be open for payment.
  • After the Fiscal Officer approves the PO Amend, the POA will also automatically finalize;   It will no longer route for SPA’s approval/review/correction.

In light of this process change, it is incumbent that going forward you submit the REQ or PO Amends only after you receive the e-synopsis for the subaward action.  This will prevent any invoices from being paid before the subaward has been fully executed and the amount encumbered. 

Please redistribute this information to relevant staff in your unit.

Questions may be directed to Grace J. Park, Subaward Manager at parkgj@uci.edu.

Thank you!

_________________________________________

Grace J. Park, J.D.

Subcontract Manager

Office of Research

141 Innovation, Suite 250

Irvine, CA 92697-7600

949-824-7218

Zot Code:  7600

Normal Working Hours:  7:00 a.m. to 5:00 p.m.

2nd/4th Monday:  7:00 a.m. to 4:00 p.m.

1st /3rd Monday:  Out of the Office

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